Sunday, December 18, 2011

Standard HSE Terms and Conditions

Standard HSE Terms and Conditions

HSE Definitions

“COMPANY HSE POLICY” shall mean the latest revision of the high level HSE policy statement, signed
by the Board of Wintershall Holding AG, which sets out the general principles which govern HSE man-
agement in the COMPANY.

“WINS HSE MANAGEMENT SYSTEM (WINS HSE MS)” shall mean the documented management sys-
tem operated by Wintershall Holding AG in order to achieve the principles defined in the HSE POLICY,
through a set of management standards and expectations, supported by written procedures and guidance.

“HSE PLAN” or “HSE PROGRAMME”, these terms are interchangeable and shall mean a description of
how the HSE OBJECTIVES and TARGETS will be achieved over time. The HSE Programme shall list
objectives and targets, person(s) responsible for carrying out the actions and target dates for completing
the actions.

“HSE   OBJECTIVE”   shall   mean   a   statement   describing  the   situation   (with   regard   to   HSE)   which   the
COMPANY or CONTRACTOR wants to achieve at a time in the future (normally at the end of the Pro-
gramme period). It has the same general meaning as a HSE “goal” or “what is wanted”.

“HSE TARGET” shall mean a description of the HSE OBJECTIVE (or part of the objective) expressed in a
quantity that can be measured and monitored. 

“INTERFACE DOCUMENT” or “BRIDGING DOCUMENT” shall mean a written document which defines
how two or more safety management systems co-exist to allow co-operation and co-ordination on matters
of health, safety and environmental protection between different parties (usually the COMPANY and the
CONTRACTOR).   Such   a   document   cross-references   the   detailed   procedures   which   will   be   used   and
defines the responsibilities, accountabilities and work activities of the various parties.

“SAFETY CASE” shall mean a document which demonstrates that for a particular installation or activity all
significant HSE risks have been identified, assessed and controlled to a level as low as reasonably practi-

“HAZARD” shall mean the potential for harm (hazards may arise from substances, machinery, methods of
work and other aspects of work organisation, including lack of planning and inadequate safety manage-

“HARMFUL ENERGY SOURCES” shall include, but not be  limited to, harmful levels of noise, vibration,
electro-magnetic and ionising radiation, extremes of temperature, moving objects and machinery.

“RISK” shall mean the probability (or likelihood) of harm actually occurring and the severity of its outcome. 

1. General HSE Requirements

  • U HSE Policy and standardsU       : COMPANY’s HSE policy and the standards and expectations of the WINS HSE Management System will be strictly enforced during all phases of the operation. COMPANY reserves the right to review and approve CONTRACTOR’s HSE policies and procedures. CONTRACTOR’s HSE standards must, as a minimum, comply with COMPANY policies,    laws   and    regulations    of  the   country   of  operation,     and   accepted     good industry  practice

  •  U Unacceptable   standardsU    :   If,   in   the   opinion   of   the   COMPANY,   the   CONTRACTOR’s   HSE policies and standards do not meet the required level, notice in writing will be given to the CONTRACTOR.   A   plan and   time scale   to   correct any   deficiencies will   be   agreed   between COMPANY and CONTRACTOR. 

  • U HSE Plan: The CONTRACTOR will beU               required to develop and submit to the COMPANY for approval   a   HSE   Programme   which   (i)   identifies  the   hazards   and   risks   associated   with   the CONTRACTOR’s   work   at   the   work   site,   and   (ii)   defines   the   methods   for   controlling   these hazards and risks. Should CONTRACTOR’s HSE Programme not be approved, COMPANY shall   state   in   writing   the   reasons   for   rejection   and   CONTRACTOR   shall   revise   the   HSE Programme and re-submit it for approval.

  • U Safety CaseU  : When requested by the COMPANY, the CONTRACTOR will be required to develop and submit to the COMPANY for approval a Safety Case which demonstrates that all significant HSE risks have been identified, assessed and will be controlled to a level as low as   reasonably   practicable.   Should   CONTRACTOR’s   Safety   Case   not   be   approved,   COMPANY   shall   state   in   writing   the   reasons   for   rejection   and   CONTRACTOR   shall   revise   the safety Case and re-submit it for approval. 

  • U Responsibility for safe working: Notwithstanding any regulatory requirements in force at theU work     site,  COMPANY         has   the   responsibility    for   safe   working    at  all  COMPANY         sites. CONTRACTOR has the responsibility for the health and safety of it’s own employees.

  • U Interface   with   the   WINS     HSE     Management         System:U   Where      HSE     responsibilities    and accountabilities are not clearly defined, or where there is a conflict between the HSE policies and   standards   of   COMPANY   and   CONTRACTOR,   the   arrangements   will   be   agreed   and documented   in   an   HSE   Management   System   interface   document.   The   interface   document shall form part of the contract between COMPANY and CONTRACTOR. 
  • U Incident   Reports:U  CONTRACTOR   will   immediately   notify   COMPANY   of   all   accidents   and serious     near-miss     incidents    arising   from   their  services     and/or   involving    CONTRACTOR personnel, equipment and materials at, on in transit to/from, the work site. CONTRACTOR will provide COMPANY with copies of incident reports within 24 hours of the occurrence. All CONTRACTOR   serious   incidents   shall   be   investigated   by   the   CONTRACTOR,   but   COMPANY reserves the right to make its own investigation and recommendations for corrective action. CONTRACTOR will make any statutory reports of incidents involving CONTRACTOR personnel, such reports must be copied to the COMPANY. COMPANY will make any other statutory reports required following an incident. 
  • Communication with third parties: With regard to incidents or HSE performance, CONTRACTOR   will   not   make   any   report,   verbal   or   written,   to   non-statutory   bodies,   organisations   or   third-parties without the prior written permission of the COMPANY. 
  • Use of subcontractors: Should CONTRACTOR engage any subcontractor to perform work at the work site, CONTRACTOR represents and warrants that the subcontractor has complied or shall comply with all the HSE requirements.  The use of subcontractors has to be agreed with the company in writing. An indented use of  subcontractors is to be part of the proposal documents. It is contractors responsibility to ensure that subcontractors meet all HSE requirements. 
  • HSE   performance   criteria:  COMPANY   shall,   where   appropriate,   define   HSE   performance criteria which may be used to calculate fees, bonus payments or fines. Such performance criteria will be detailed in the contract. 
  • Access and information: COMPANY shall have the right, given reasonable notice and at reasonable   times,   to   conduct   HSE   audits   and   inspections   of   the   CONTRACTOR’s   work   site,   premises, personnel and HSE documentation.

    2. HSE Requirements relating to Personnel

    HSE   training:   CONTRACTOR   will   be   responsible   for   ensuring   its   employees   are   suitably trained. CONTRACTOR must ensure that all its employees are sufficiently competent to un- dertake their specific job function with due regard to HSE and are aware of the hazards, risks and risk control measures related to the different phases of the operations. CONTRACTOR warrants that trainee personnel will not work unsupervised at COMPANY work sites.

    Unauthorised access: CONTRACTOR shall take all reasonable precautions to prevent unauthorised access of persons to the work site. CONTRACTOR personnel will be subject to any security arrangements put in place by COMPANY.

    Drug and alcohol policy: CONTRACTOR will comply with COMPANY drug and alcohol policy put in place at the work site.

    Personal   safety   equipment:   CONTRACTOR   is   to   insure   all   its   employees   have   and   use safety   equipment   which   is   appropriate   to   the   hazards   and   risks   at   the   work   site   and   as defined in COMPANY procedures and standards. Safety equipment must be of a standard
    approved by the COMPANY, generally in compliance with ANSI, OSHA and CE standards.
3. HSE Requirements relating to materials, equipment and the work site

Hazardous   Chemicals   and   Materials:   CONTRACTOR   shall   be   responsible   for   making   all reports,    notifications    and   gaining   the   relevant    approvals     required    by   law  to  appropriate government agencies regarding the identity, composition, and amount of hazardous chemicals,   substances,   and/or   materials,   if   any,   used   or   brought   by   CONTRACTOR   to   the   work site. CONTRACTOR shall supply to the COMPANY a copy of the relevant Material Safety Data     Sheet  (MSDS)      for   all  hazardous   chemicals   before   transportation   to        the   work   site. CONTRACTOR   shall   comply   with   all   COMPANY   procedures   and   standards   with   regard  to chemical use, storage, transportation and disposal.

Equipment and Supplies: CONTRACTOR shall be responsible for ensuring that any equipment   or   supplies   brought   to   the   work   site  by   it   have   been   inspected,   tested   and   properly maintained   and   that   such   equipment   or   supplies   are   free   from   defects   and   are   fit   for   their intended use.
Housekeeping: CONTRACTOR’s work site and activities must be planned and maintained in a way to afford safe working with due regard to good industry standards. Work sites shall be clean and tidy with appropriate safe storage of material and equipment and the collection and disposal of waste materials by methods approved by the COMPANY.
Work site access and egress: CONTRACTOR shall ensure that its work sites are provided with safe means of personnel access and egress at all times and are kept free of obstructions.

Work   site   environment:   CONTRACTOR   shall   ensure   that   personnel   at   its   work   sites   are provided   with   adequate   protection   from   falling   from   height,   being   struck   by   falling   objects, coming into contact with harmful energy sources and that work sites have suitable illumination, warning and protection systems. 

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